Connecting Gmail
Connect your Gmail account to send emails from CloudRent Pro using your own email address. Quotes, invoices, and contracts will come from you — not from a generic system address.
Why Connect Gmail
Emails from your address — Recipients see you, not CloudRent Pro
Better deliverability — Less likely to hit spam filters
Professional appearance — Consistent branding
Conversation threading — Replies come back to your inbox
Connecting Your Gmail Account
Go to Settings → Integrations
Click "Connect Gmail"
Sign in to Google (if not already)
Review the permissions
Click "Allow"
Return to CloudRent Pro
Your Gmail account is now connected.
Permissions Requested
CloudRent Pro requests permission to:
Send email on your behalf — To send quotes, invoices, etc.
View your email address — To display the sender
CloudRent Pro does NOT:
Read your emails
Access your contacts
Store your password
💡
Tip: The connection uses OAuth 2.0, the industry-standard secure authentication method. Your password is never shared with CloudRent Pro.
What Can Be Sent Via Gmail
Email Type |
Sent Via Gmail |
|---|---|
Quotes |
Yes |
Invoices |
Yes |
Contracts |
Yes |
Payment Reminders |
Yes |
Rental Confirmations |
Yes |
System Notifications |
No (sent from CloudRent Pro) |
Choosing Which Account Sends
If multiple staff have connected their Gmail:
Each user sends from their connected account
Or set a company default in Settings → Email
Configure whether emails come from the individual user or always from a shared company address.
After Connecting
Test your connection:
Create a test invoice
Send to yourself
Check it arrives from your Gmail address
Google Workspace / G Suite
For Google Workspace (business) accounts:
Connection works the same way
Your admin may need to approve CloudRent Pro in the Google Admin Console
Contact your IT admin if connection fails
ℹ️
Note: Some organisations restrict which third-party apps can connect. If you see an error about "app not verified" or "access denied", your admin needs to whitelist CloudRent Pro.
Disconnecting Gmail
To disconnect:
Go to Settings → Integrations
Find Gmail
Click "Disconnect"
Confirm
After disconnecting, emails will be sent from CloudRent Pro's default address unless another email service is connected.
Troubleshooting
Connection Fails
Clear browser cookies and try again
Make sure pop-ups aren't blocked
Try an incognito/private window
Check if your organisation restricts third-party apps
Emails Not Sending
Check connection status in Settings
Reconnect if token expired
Check Gmail sending limits (500/day for regular, 2000/day for Workspace)
Permission Error
The OAuth token may have expired
Disconnect and reconnect
Tips for Gmail Integration
📝 Use Professional Address
Connect a professional email (you@yourcompany.com) rather than a personal Gmail.
💰 Check Sent Folder
Emails sent via CloudRent Pro also appear in your Gmail Sent folder.
📂 Monitor Bounces
Failed deliveries may appear in your Gmail as bounce-backs.
🎯 Watch Sending Limits
Gmail has daily sending limits. High-volume senders may need a transactional email service.