Invoicing

GST and Tax Settings

36 viewsUpdated 21 June 2026

CloudRent Pro handles GST (Goods and Services Tax) at the standard Australian rate of 10%. This guide explains how GST works in the system and how to configure your tax settings.

How GST Works

GST is added to all taxable goods and services in Australia at 10%. On invoices, CloudRent Pro:

Calculates GST on taxable items

Shows the GST amount separately

Displays both ex-GST and inc-GST totals

GST Registration Settings

Configure your GST status in Settings → Company:

Setting	Description
GST Registered	Toggle on if your business is registered for GST
ABN	Your Australian Business Number (displays on invoices)

ℹ️

Note: If you're not GST registered (turnover under $75,000), toggle GST Registered off. Invoices won't show GST breakdowns.

Prices Include or Exclude GST

Choose how you enter prices:

Prices Include GST (Default for Australia)

You enter $110. The system calculates:

GST Inclusive Calculation
Price entered: $110.00
GST component: $10.00 (110 ÷ 11)
Price ex-GST: $100.00

Prices Exclude GST

You enter $100. The system calculates:

GST Exclusive Calculation
Price entered: $100.00
GST (10%): $10.00
Total inc-GST: $110.00

Configure this in Settings → Company → "Prices Include GST".

💡

Tip: Most Australian retail businesses use GST-inclusive pricing. B2B businesses often prefer ex-GST pricing. Choose what matches your industry norm.

GST on Invoices

Invoices display GST according to your settings:

Setting	Invoice Shows
Show GST Breakdown: On	Subtotal, GST amount, and Total separately
Show GST Breakdown: Off	Total only (GST included)

Most businesses show the breakdown for transparency and tax record purposes.

GST-Free Items

Some items may be GST-free:

Certain exports

Some food items (if you sell consumables)

Specific services

Mark items as GST-free in equipment settings:

Open equipment item

Toggle "GST Applies" to Off

Save

GST-free items show separately on invoices and don't attract GST.

Tax Invoice Requirements

For a valid Australian tax invoice, CloudRent Pro includes:

Your business name and ABN

Invoice date

Invoice number

Customer details

Description of goods/services

GST amount (if GST registered)

Total amount

For invoices over $1,000, customer's ABN should also be shown if they're GST registered.

BAS Reporting

For Business Activity Statement (BAS) reporting:

Go to Reports

Select "GST Report"

Choose the BAS period (monthly or quarterly)

View GST collected and claimable

This report provides figures for your BAS lodgement.

Changing GST Settings

⚠️

Warning: Changing GST settings affects new transactions only. Existing invoices retain their original GST calculations.

If you need to change settings:

Understand the impact — New prices may look different

Update equipment prices if switching between inc/ex GST

Communicate to customers if displayed prices change

Xero Integration and GST

When syncing with Xero:

GST amounts sync automatically

Tax codes map to Xero tax rates

GST reports should reconcile

Ensure your Xero tax settings match CloudRent Pro for accurate syncing.

Common GST Questions

Do bonds include GST?

Security bonds are typically GST-free as they're refundable deposits, not charges for goods/services. Consult your accountant for your specific situation.

What about delivery charges?

Delivery charges are usually taxable and attract GST at 10%.

How do I handle rounding?

CloudRent Pro rounds GST to the nearest cent on line items. Total GST may have minor rounding differences from manual calculations.

Tips for GST Management

📝 Keep Consistent

Choose inc or ex GST pricing and stick with it. Mixing causes confusion.

💰 Match Your Industry

Use the pricing convention common in your industry to avoid confusing customers.