Copy Week Roster
Copy Week lets you duplicate an entire week's roster to another week with one click. This is perfect for businesses with consistent weekly schedules — build once, copy many times.
When to Use Copy Week
Consistent schedules — Same shifts every week
Rotating rosters — Copy and adjust
Planning ahead — Build multiple weeks quickly
Copying Last Week's Roster
Navigate to the target week (the week you want to fill)
Click "Copy Week"
Select source week (usually "Last Week")
Click "Copy"
All shifts duplicate to the current week
What Gets Copied
Copied |
Not Copied |
|---|---|
Shift times |
Time clock entries |
Staff assignments |
Published status |
Break durations |
Notes (unless configured) |
Locations |
Actual hours worked |
The new roster starts unpublished — review before publishing to staff.
Copying from Any Week
Copy from weeks other than last week:
Click "Copy Week"
Select "Choose Week"
Pick the source week from calendar
Click "Copy"
💡
Tip: Save a "master week" roster that represents your ideal schedule. Copy from it whenever starting fresh.
Editing After Copy
After copying, adjust as needed:
Delete shifts for staff on leave
Add shifts for additional coverage
Move shifts to different times or people
Copied shifts are independent — changes don't affect the source week.
Overwriting Existing Shifts
If the target week already has shifts:
Option |
Result |
|---|---|
Replace All |
Delete existing, paste copied |
Merge |
Keep existing, add copied (may create overlaps) |
Cancel |
Don't copy |
⚠️
Warning: "Replace All" permanently deletes existing shifts. Make sure you want to overwrite before confirming.
Handling Unavailable Staff
When copying shifts for staff who are unavailable in the target week:
Warning shown — Lists conflicting shifts
Options: Skip those shifts, copy anyway, or cancel
Review conflicts before proceeding.
Multiple Week Copy
To copy to multiple future weeks:
Copy to week 1
Review and publish
Navigate to week 2
Copy from the same source
Repeat
ℹ️
Note: CloudRent Pro doesn't have bulk multi-week copy. Copy one week at a time to review each before publishing.
Best Practices
📝 Always Review
Never publish a copied roster without reviewing. Situations change week to week.
💰 Check Leave
Staff on leave need shifts removed or reassigned.
📂 Update for Events
Busy periods may need additional coverage beyond the standard week.
🎯 Communicate Changes
If you've made significant changes to the copied roster, let staff know what's different.