GPS Tracking
GPS tracking shows where your delivery vehicles and field staff are in real-time. It helps dispatchers monitor job progress, estimate arrival times, and verify job completion locations.
What GPS Tracking Shows
Data Point |
Description |
|---|---|
Current Location |
Where staff/vehicle is right now |
Movement History |
Route taken during the day |
Clock In/Out Location |
Where staff started/ended their shift |
Job Completion Location |
Where they were when marking job complete |
Enabling GPS Tracking
Company Settings
Go to Settings → GPS Tracking
Enable GPS tracking
Configure options:
Track during working hours only
Track when job is in progress only
Continuous tracking
Staff Permission
Staff must grant location permission:
Open CloudRent Pro app
Accept location permission when prompted
Select "Always Allow" for background tracking
💡
Tip: Explain the benefits to staff — GPS helps dispatch efficient routes and provides accountability for everyone.
Viewing Live Locations
Go to Logistics → Map View
See staff icons on the map
Click an icon to see details
The map shows:
Staff markers — Current position of each person
Job markers — Location of assigned jobs
Status indicators — En route, on site, etc.
Tracking Options
Working Hours Only
Track only when clocked in:
Location tracked from clock-in to clock-out
No tracking during breaks (if marked)
Respects staff privacy outside work hours
Job-Based Tracking
Track only during active jobs:
Starts when staff marks job "In Progress"
Stops when job marked "Complete"
Minimal tracking, maximum privacy
Continuous Tracking
Track throughout the shift:
Full route visibility
See time between jobs
Most data, least privacy
Location at Job Events
GPS captures location at key moments:
Event |
What's Recorded |
|---|---|
Clock In |
Where shift started |
Job Started |
Where they marked "In Progress" |
Job Completed |
Where they marked "Complete" |
Clock Out |
Where shift ended |
This verifies staff were at the job site when completing work.
Viewing Location History
Open a completed job
Click "Location History"
See route taken and timestamps
Or for a staff member:
Open staff profile
Click "Location History"
Select date
See day's route
ETA Estimates
GPS enables arrival time estimates:
Customer notifications — "Driver is 15 minutes away"
Dispatch planning — See if jobs are running on time
Proactive communication — Alert if running late
Privacy Considerations
CloudRent Pro respects privacy:
Staff control — Can disable in phone settings
Transparency — Staff know when tracking is active
Data retention — Location history has configurable retention
Access control — Only authorised managers can view
ℹ️
Note: Be transparent with staff about GPS tracking. Explain what's tracked, why, and who can see it. This builds trust.
Troubleshooting GPS
Location Not Updating
Check phone has location services enabled
Verify CloudRent Pro has location permission
Check battery saver isn't blocking
Ensure internet connectivity
Inaccurate Location
GPS is less accurate indoors
Urban canyons (tall buildings) affect accuracy
Give phone time to get GPS fix
Tips for GPS Tracking
📝 Set Clear Policies
Document when and how tracking is used. Share with staff.
💰 Use for Efficiency
GPS should help route planning, not micromanage people.
📂 Respect Privacy
Track what's necessary, not everything possible.
🎯 Act on Data
Use insights to improve operations, not just monitor.
⚠️
Warning: Check local laws regarding employee location tracking. Requirements vary by jurisdiction. Consult legal advice if unsure.