Multi-Item Rentals

Most rentals involve multiple pieces of equipment. CloudRent Pro makes it easy to add, manage, and organise multiple items within a single booking, keeping everything together for clean invoicing and tracking.

Adding Multiple Items

• Open the rental (or create a new one)

• Click "Add Items"

• Search or browse equipment

• Click items to add them — A count badge shows quantity

• Adjust quantities using +/- for each item

• Click "Add to Rental" when done selecting

You can add items in multiple sessions — just click "Add Items" again to include more equipment.

The Items List

After adding, items appear in a list showing:

Column	Description
Item	Equipment name and thumbnail
Qty	Number of units
Rate	Price per unit per period
Period	Daily, weekly, or monthly
Days	Duration for this item
Total	Line total (Qty × Rate × Days)

Adjusting Quantities

Change how many units are included:

• Find the item in the list

• Click the quantity number

• Enter the new quantity

• Press Enter or click away to save

Totals recalculate automatically.

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Tip: Check availability before increasing quantity. CloudRent Pro warns you if you exceed available stock, but it's good practice to verify first.

Overriding Prices

Customise pricing for specific items:

• Click the rate amount

• Enter the custom price

• Press Enter to apply

Overridden prices show a small indicator. The original rate is preserved in the equipment master.

Adding Discounts

Apply discounts to individual line items or the whole rental:

Per-Item Discount

• Click the discount icon on the line item

• Enter percentage or fixed amount

• Apply

Whole Rental Discount

• Scroll to the totals section

• Click "Add Discount"

• Enter the discount

• Apply

Using Sections

For complex jobs, organise items into sections:

• Click "Add Section"

• Name the section (e.g., "Week 1", "Main Site", "Audio Equipment")

• Add items to the section

• Drag items between sections to reorganise

Sections appear on quotes and invoices, making complex rentals easier to understand.

Section Use Cases

• Multi-phase projects — Week 1, Week 2, Week 3

• Multiple sites — Site A, Site B

• Equipment types — Furniture, Lighting, Audio

• Billing separation — Labour, Equipment, Consumables

Different Dates per Item

Sometimes items on a rental have different periods:

• Click on the item to expand it

• Click "Custom Dates"

• Set different start/end dates for this item

• Save

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Note: Items with custom dates show their specific period in the list. The rental's main dates remain as the overall booking window.

Removing Items

• Find the item in the list

• Click the X (delete) button

• Confirm removal

Removed items are no longer on the rental. Their availability is immediately restored.

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Warning: Removing items from an Active rental may affect invoicing. Make sure to adjust any existing invoices accordingly.

Reordering Items

Change the display order of items:

• Click and hold the drag handle (≡) on an item

• Drag to the new position

• Release to drop

Item order affects how they appear on quotes and invoices.

Bulk Actions

Select multiple items for bulk operations:

• Check the boxes next to items

• Click "Bulk Actions"

• Choose an action:

• Apply Discount — Same discount to all selected

• Change Period — Switch all to daily/weekly/monthly

• Remove Selected — Delete multiple items at once

Tips for Multi-Item Rentals

📂 Use Search Wisely

When adding items, type to search. It's faster than browsing categories for large catalogs.

📝 Group Logically

Use sections to group related items. Customers appreciate organised quotes.

💰 Check Totals

Review the rental total after adding items. Catch pricing errors before sending quotes.

🎯 Save Templates

For repeat rental types (e.g., standard party package), consider creating equipment kits that add multiple items at once.