Shift Templates

Shift templates define common shift patterns that you use repeatedly. Instead of entering times manually for every shift, apply a template with one click.

Common Shift Templates

Template	Typical Hours	Break
Morning	6:00 AM – 2:00 PM	30 min
Afternoon	2:00 PM – 10:00 PM	30 min
Full Day	7:00 AM – 5:00 PM	60 min
Half Day AM	7:00 AM – 12:00 PM	15 min
Half Day PM	12:00 PM – 5:00 PM	15 min

Creating a Template

• Go to Settings → Shift Templates

• Click "Add Template"

• Enter template name

• Set start and end times

• Set break duration

• Choose colour (optional)

• Save

Template Settings

Required

• Template Name

• Start Time

• End Time

Optional

• Break Duration

• Colour

• Description

• Default Location

💡

Tip: Include break time in templates. It ensures breaks are consistently scheduled and appear in reports.

Using Templates

When Creating a Shift

• Click on an empty roster cell

• Click "Use Template"

• Select the template

• Times auto-populate

• Adjust if needed

• Save

Quick Apply

• Right-click on a roster cell

• Select a template from the menu

• Shift created instantly

Editing Templates

• Go to Settings → Shift Templates

• Click on the template name

• Update settings

• Save

ℹ️

Note: Editing a template doesn't change existing shifts that were created from it. Only new shifts using the template get the updated times.

Deleting Templates

• Go to Settings → Shift Templates

• Click Delete on the template

• Confirm

Existing shifts created from the template remain unchanged.

Template Colours

Assign colours to templates for visual distinction:

• Morning shifts — Light blue

• Afternoon shifts — Orange

• Full day — Green

Colour-coded shifts make the roster easier to read at a glance.

Industry-Specific Templates

Equipment Hire

• Yard Open — 6:00 AM – 5:00 PM

• Dispatch — 5:00 AM – 1:00 PM

• Workshop — 7:00 AM – 4:00 PM

Event Hire

• Setup — 6:00 AM – 2:00 PM

• Event — 2:00 PM – 11:00 PM

• Pack Down — 11:00 PM – 3:00 AM

Tips for Templates

📝 Create for Common Patterns

Only create templates for shifts you use regularly. One-off shifts don't need templates.

💰 Include Breaks

Build break time into templates for accurate hour calculations.

📂 Name Clearly

Use descriptive names. "Morning Dispatch" is better than "Shift A".

🎯 Review Periodically

Update templates when your operating hours change.