Staff Roster
The roster lets you plan and manage staff schedules visually. Build weekly rosters with drag-and-drop, see who's available, and ensure you have the right coverage for your operations.
Accessing the Roster
Click Staff in the sidebar
Select "Roster" tab
View the weekly calendar
Understanding the View
The roster displays:
Rows — Staff members
Columns — Days of the week
Cells — Shifts for that person on that day
Colours — Each staff member's calendar colour
Creating a Shift
Click on an empty cell (intersection of staff and day)
Set start and end times
Optionally select a shift template
Add notes if needed
Save
The shift appears in the roster.
Shift Details
✓ Required
Staff member
Date
Start time
End time
○ Optional
Break duration
Location
Notes
💡
Tip: Use shift templates for common shift patterns (Morning, Afternoon, Full Day) to speed up roster building.
Editing Shifts
Quick Edit
Click on an existing shift
Modify times or details
Save
Drag to Move
Click and hold a shift
Drag to a different day (same person)
Or drag to a different person (same day)
Release to drop
Drag to Resize
Hover over shift edge
Drag to extend or shorten
Deleting Shifts
Click on the shift
Click Delete
Confirm
Weekly Navigation
← → arrows — Move to previous/next week
Today button — Jump to current week
Date picker — Jump to a specific week
Staff Availability
The roster shows staff availability:
Green — Available
Yellow — Limited availability
Red — Unavailable (leave, blocked)
Grey — Outside normal working pattern
Hover over a cell to see availability details.
Conflict Detection
CloudRent Pro warns about:
Double-booking — Same person, overlapping shifts
Availability conflicts — Shift during unavailable time
Overtime — Exceeding configured hour limits
Conflicts show with warning indicators.
Publishing the Roster
When the roster is ready, publish to notify staff:
Review all shifts
Click "Publish"
Choose notification method (email, push, both)
Confirm
Staff receive their schedule and can view it in the app.
ℹ️
Note: Unpublished rosters are only visible to managers. Publish to make shifts visible to staff.
Roster Reports
View roster statistics:
Total hours scheduled per week
Hours per staff member
Cost projection (if rates configured)
Coverage gaps
Tips for Rostering
📝 Plan Ahead
Build rosters at least a week in advance. Staff appreciate notice.
💰 Balance Fairly
Distribute hours equitably unless staff have requested fewer hours.
📂 Consider Skills
Make sure you have the right mix of skills on each shift.
🎯 Check Availability First
Review staff availability before building the roster.