Time Clock

The time clock lets staff record their actual working hours — clock in when starting, clock out when finishing, and track breaks in between. This provides accurate timesheet data for payroll.

How Time Clock Works

• Staff clocks in at shift start

• Works their shift

• Clocks out for breaks (optional)

• Clocks back in after break

• Clocks out at shift end

All times are recorded for timesheet generation.

Clocking In

• Open CloudRent Pro

• Click "Clock In" (prominent button)

• Confirm location (if GPS enabled)

• Time recorded

The display shows you're currently clocked in with elapsed time.

Taking a Break

• Click "Start Break"

• Break timer starts

• When returning, click "End Break"

• Work timer resumes

Breaks are tracked separately from working time.

Clocking Out

• Click "Clock Out"

• Confirm (if prompted)

• Summary shows: Start time, end time, break time, total hours

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Tip: Encourage staff to clock out at end of shift, not end of day. Accurate times make payroll processing easier.

GPS Location Capture

If enabled, time clock captures GPS location:

• Clock in location — Where shift started

• Clock out location — Where shift ended

This helps verify staff were at the correct site.

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Note: GPS requires staff permission on their device. Location is only captured at clock in/out, not continuously tracked.

Manual Time Entry

For missed punches or corrections:

• Go to Staff → Timesheets

• Find the staff member and date

• Click "Add Entry"

• Enter start and end times

• Add note explaining why manual

• Save

Manual entries are flagged for manager review.

Timesheet Review

Managers review timesheets before payroll:

• Go to Staff → Timesheets

• Select pay period

• Review each staff member's hours

• Approve or adjust as needed

• Export for payroll

Timesheet Summary

Each staff member's timesheet shows:

Column	Description
Date	Day worked
Clock In	Start time
Clock Out	End time
Break	Total break time
Total	Hours worked (minus breaks)

Scheduled vs Actual Comparison

CloudRent Pro compares rostered shifts to actual time worked:

• On time — Within threshold of scheduled time

• Late — Started after scheduled time

• Early — Started before scheduled time

• Overtime — Worked beyond scheduled end

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Warning: Consistent late starts or early finishes may indicate issues worth addressing with the staff member.

Exporting Timesheets

• Go to Staff → Timesheets

• Select date range

• Click "Export"

• Choose format: CSV, Excel, or PDF

• Download

Export to your payroll system or accountant.

Tips for Time Tracking

📝 Make It a Habit

Train staff to clock in/out consistently. Habits reduce missed punches.

💰 Review Weekly

Don't wait until payroll. Weekly reviews catch issues early.

📂 Document Adjustments

Always add notes when making manual corrections.

🎯 Trust But Verify

GPS and scheduled comparisons help verify accuracy without micromanaging.