Event Hire Software
Purpose-built for Australian event and party hire businesses. Build quotes fast. Track marquees, furniture, and AV equipment. Manage logistics for weddings, corporate events, and festivals. Quote to invoice in one system.
Credit card required for $1 charge. Cancel anytime.
Sound Familiar?
Event hire without proper software is exhausting.
Quote Chaos
Hours spent on each quote
Building quotes manually for weddings, corporate events, and festivals. Pricing tables, packages, variations — it takes forever and errors creep in.
Deposit Tracking
Who's paid? Who hasn't?
Deposits, final payments, refunds — tracking it all in spreadsheets means things slip through. Events happen and you haven't been paid.
Logistics Nightmare
Multiple deliveries, tight timelines
Same-day bump-ins and bump-outs. Multiple deliveries to the same venue. Coordinating trucks and crew without a proper system is chaos.
Inventory Juggling
What's available when?
Items booked across overlapping events. You need to know instantly if you can accept a booking — not after calling the warehouse.
Built for Events
Organize quotes by event sections
Group items into ceremony, reception, bump-in, and bump-out sections. Each section can have its own dates and subtotals — perfect for multi-day weddings and festivals.
- Drag-and-drop items between sections
- Override dates per section for split deliveries
- Show section subtotals to clients
How It Works
From enquiry to invoice in four simple steps
Build Inventory
Import your marquees, furniture, lighting, and AV equipment. Create packages.
Quote & Book
Build quotes in the drag-and-drop editor. Convert to bookings with one click.
Deliver & Setup
Schedule logistics. Drivers confirm on the app with photos and signatures.
Collect & Report
Schedule pickups. Generate invoices. Track payments and profitability.
Event Types
Works for every type of event
Weddings
Furniture, marquees, decor
Corporate Events
AV, staging, seating
Festivals
Large-scale logistics
Private Parties
Tables, chairs, linen
Exhibitions
Display furniture, lighting
Funerals
Seating, marquees
Sporting Events
Crowd control, staging
School Events
PA systems, staging
Features
Everything you need to run event hire
Quote Builder
Build professional quotes in minutes. Drag-and-drop items, create packages, add options and upgrades. Send and track online.
Kit & Package Management
Create event packages — furniture suites, marquee setups, lighting rigs. One click adds everything with correct quantities.
Event Timeline
See all events on a calendar. Delivery, setup, event duration, bump-out. Never double-book equipment again.
Delivery Scheduling
Schedule deliveries and pickups to the minute. Drivers see their run sheet with venue contacts and access notes.
Payment Tracking
Track deposits, progress payments, and final balances. Automatic reminders for overdue payments.
Event Analytics
See revenue by event type, venue, and season. Track your most popular items and profitable packages.
Mobile App
Drivers deliver, capture & confirm on site
Your crew sees their jobs for the day. They capture signatures, photograph equipment condition, and confirm deliveries — all syncing instantly to the office.
- View delivery details with venue contact info
- Capture customer signatures on arrival
- Photograph equipment for damage records
- One-tap navigation to venue
We used to spend hours building wedding quotes in spreadsheets. Now we drag-and-drop items, hit send, and the customer can accept online. It's completely transformed our quoting process and we're winning more jobs.
— CloudRent Pro Customer | Event & Party Hire, SA
Ready to streamline your event hire business?
Try CloudRent Pro for 30 days with full access to every feature — including quote builder, package management, and delivery scheduling.